How does the imprest system of petty cash book work. Under this imprest system of petty cash book, the head cashier provides a fixed amount of money to the. In short, imprest petty cash book is design to meet daytoday expenditures. However, since cash is the most liquid resource of the entity, strong controls over it are necessary to avoid possible misappropriation. Sometimes the petty cash system is operated through the main cash book and in that case petty cash book is not maintained independently. The petty cash voucher should provide space for the following. The imprest petty cash system is a method of accounting for petty cash expenses. How the imprest system of petty cash book works your. Petty cash is money that is reserved for small expenses where payment by cheque or debit card would prove inappropriate or timeconsuming. The petty cash imprest system allows only the replenishment of the spend made. The imprest system is designed to provide a rudimentary manual method for tracking petty cash balances and how cash is being used.
As you know, petty cash is accounting book usually contains the expenses which are small and little value. An imprest system of petty cash means that the general ledger account petty cash will remain dormant at a constant amount. From the following particulars prepare a petty cash book under imprest system. At end the firm reimburses him the amount paid by him so that the balance of cash with him. Nov 22, 2019 petty cash book is used for recording payments of small expenses, which are of smaller denominations such as postage, stationery, conveyance, refreshment, etc. Second, a check is written for this amount, and the cash is given to the cashier in charge of the petty cash fund. Each time money is withdrawn, a voucher must be placed in the cash box to account for any missing funds.
The petty cashier is given a sum of money in the beginning of the period. Mar 28, 2019 petty cash is not intended to replace or avoid accounting control of expenses. Like columnar petty cash book, it also contains many money columns in the credit side and one money column in the debit side and a particular column and a date column are also similar to that of the columnar or analytical petty cash book. Using imprest, the petty cash of a company is kept at a constant rate. In a petty cash system, petty cash dockets are written for each amount issued. Note the analysis columns that enable the transaction to be recorded and analysed at the same time. Commission of fraud is reduced as the chief cashier verifies petty cash book alongwith vouchers and the petty cashier is more responsible. Bars cash manual office of the washington state auditor.
Imprest system of petty cash is a system where the petty cashier is given a lump sum in cash often called a float keeping in view the possible needs of the business to meet its petty expenses for a stated period, e. Imprest system of petty cash fund the world impress means advance amount which is personal to certain person to make petty expenses. Imprest definition of imprest by the free dictionary. An imprest system is used to run and manage a petty cash fund. Journalize establishment of the petty cash fund on march 1 and replenishment of the fund on march 31. During an accounting period petty cash is used to pay cash expenses which are supported by petty cash vouchers. Petty cash is a small reserve of used for transactions and expenditures where it doesnt make sense to write cheques. A fixed balance is maintained in the account, and it is replenished routinely to maintain that. Explain how the imprest system of petty cash book works. When you are thinking to make petty cash book for your business.
The petty cash voucher details are then entered in the petty cash book and the voucher filed away in numerical order so that it may be easily located if necessary. How the imprest system of petty cash book works your business. The system is a form of managing petty cash in a business. It is the book which is used for the purpose of recording expenses involving small amounts. Prepare a taccount for petty cash, and post to the account.
By watching this video you will understand how to record all the entries in the petty cash voucherreceipt book. Petty cash is a small reserve of cash kept onsite at a business location for incidental cash needs. Petty cash book is maintained by the petty cashier and act as the petty cash book petty cash book 3. Sep 30, 2019 overall, petty cash is a largely outdated and inefficient system. Dec 26, 2019 petty cash book is a type of cash book that is used to record minor regular expenditures such as office teas, bus fare, fuel, etc. At the end of a period the petty cashier submits his statement of petty expenses to the chief cashier. The importance of petty cash book imprest system is that it helps in basic bookkeeping. A petty cash voucher is usually a small form that is used to document a disbursement payment from a petty cash fund. If you havent set aside money into petty cash imprest is lending money to. At the end of the period, the cashier submits the report and the amount spent by him is reimbursed so that. Petty cash book a petty cash book is shown on the next page.
Petty cash book explanation, format, example, ordinary. The person responsible for spending petty cash and recording it in a petty cash book is known as petty cashier. Under the imprest petty cash system, the petty cashier amount is fixed for a given time period under which is usually under a month or a week. This is recorded as a separate account in the companys. Apr 19, 2017 in a non imprest system where a fixed amount is issued every month, e. Now lets learn to actually establish a good system where you will be able to use your log book. The book has one column to record receipt of cash which is only from the main cashier and other columns to. The cash allocated for petty expenditures for a specific period is entered on the credit side of general cash book and on the debit side of petty cash book. An imprest is a cash account that a business uses to pay for small, routine expenses.
Petty cash book is based on the division of labour and works on imprest system. Under imprest system, a fixed amount of money known as float. The imprest system is an accounting system for paying out and subsequently replenishing petty cash. Cash book could be a checking or other type of money access account. Nov 23, 2015 understand how the imprest system works in the petty cash book. Commission of fraud is reduced as the chief cashier verifies petty cash book along. Petty cash book is a type of cash book that is used to record minor regular expenditures such as office teas, bus fare, fuel, etc.
Guidance in this section applies to petty cash, imprest accounts, working funds, advance travel, stamp funds, change funds, or any other revolving funds set aside for facilitating minor disbursements, making change, and similar uses. In a non imprest system where a fixed amount is issued every month, e. Nov 27, 2019 the imprest petty cash system is a method of accounting for petty cash expenses. Petty cash is the small cash reserves that businesses keep on the. Person who maintains petty cash book is known as petty cashier and these small expenses are termed as petty expenses. The main advantages of imprest system of petty cash are as follows. The book has one column to record receipt of cash which is only from the main cashier and other columns to record payments of various types. When the account goes below a certain specified amount, the system is replenished. The cash is given to the petty cashier either on ordinary system or imprest system which are briefly explained below.
How petty cash imprest system works the imprest system ensures that you must document how the petty cash is spent. Petty cash book format example definition explanation. Notes on systems of petty cash fund grade 10 accountancy. What are the advantages of using the imprest system. Such a system is known as the imprest system of pettycash. May 28, 2019 petty cash is a common form of imprest system i. Understand how the imprest system works in the petty cash book. During the period he makes payment out of this money. Jul, 2019 the imprest system is an accounting system for paying out and subsequently replenishing petty cash. A s the petty cashier has to produce to the chief cashier the petty cash book for inspection, it acts as a healthy check on the petty cashier. Petty cash book explanation, format, example, ordinary and. Jun 14, 2008 an imprest system of petty cash means that the general ledger account petty cash will remain dormant at a set amount. At the end of the period a petty cash reconciliation is carried out. This can be handled by a junior member of the staff, making it simpler for management.
First, management has to estimate how many small purchases it will make and much money it will need for these purchases. Accounting for petty cash explanation, related controls and. Whether you decide to make a petty cash form or an actual book, the steps would be the same and the outcome would result in how well you manage the whole system. Under the system, the petty cash fund balance is always maintained at a fixed amount decided on when the fund is first established during an accounting period petty cash is used to pay cash expenses which are supported by petty cash vouchers. Overall, petty cash is a largely outdated and inefficient system. One of the famous principles of management is control by exception which means that if one person tries to control everything, he may end up controlling nothing.
Jul 16, 2019 petty cash works on the imprest system, in which there is an initial amount of money put into an account, which is drawn upon for a specific purpose in this case, petty cash. It is set up as a convenience for small purchases that do not warrant writing checks. An imprest system is a method of utilizing loans as prevention from illegal activity like fraud or theft what is the different cash book and petty cash book. This makes the entire petty cash system susceptible to abuse or fraud.
You need to establish the maximum transaction amount to be handled through the petty cash system. Petty cash book is used for recording payments of small expenses, which are of smaller denominations such as postage, stationery, conveyance, refreshment, etc. Apr 29, 2020 such a system is known as the imprest system of petty cash. What are the importance of petty cash imprest system answers. While convenient for small purchases, it is not a realistic solution for larger expenses. The daily transactions that use the petty cash are entered into this system which ensures that there is. Recording of transactions in a petty cash book is easy. So, if you start the month with 100 in your petty cash float and spend 90 of that cash in the month, an amount of 90 will be then placed in your petty cash float to. Under the system, the petty cash fund balance is always maintained at a fixed amount decided on when the fund is first established. The bigger the company, the harder it is to track outgoing petty cash, change and receipts.
Under this system a fixed sum of money is given to the petty cashier to cover the petty expenses for the period. Under this time period, the cashier has to run the petty cash account under the given budget. It is a system of petty cash book where a person is given a fixed amount in the beginning of the period, the petty cashier submits the account of expenses keeping surplus amount himself. An imprest system of petty cash means that the general ledger account petty cash will remain dormant at a set amount.
It relieves the cash book and the chief cashier of the burden of recording tiny and frequent payments. The more scientific method of maintaining petty cash introduced into practice is the imprest system. What is the petty cash imprest system, and why would a. Before the rise in the use of credit cards and charge cards, nearly all companies used petty cash accounts to allow employees responsible for purchasing small supplies to do so with minimal hassle. Petty cash is not intended to replace or avoid accounting control of expenses. These small expenditures are usually paid using coins and currency notes rather than checks. Using the imprest system to calculate and top up petty cash reserves enables easy tracking of small expense claims and reduces the risk of fraud because when petty cash expenditure is added to the remaining cash in the cash box the total should always equal. What is the difference between an imprest and nonimprest. Petty cash book 2019, imprest system of petty cash advantages. Petty cash works on the imprest system, in which there is an initial amount of money put into an account, which is drawn upon for a specific purpose in this case, petty cash. The system is very useful specially if an analytical petty cash book is used. So, if you start the month with 100 in your petty cash float and spend 90 of that cash in the month, an amount of 90 will be then placed in your petty cash float to bring the balance of your petty cash float back to 100. Petty cash imprest system allows only the replenishment of the spend made.
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